Douglasville-Douglas County Water and Sewer Authority

"Award-Winning Service
For Our Local Community"

8763 Hospital Drive, Douglasville, Georgia 30134       P.O. Box 1157, Douglasville, Georgia 30133          (770) 949-7617    7:30 A.M. - 5:30 P.M. Monday - Friday

Board Meeting Procedures

 

DOUGLASVILLE – DOUGLAS COUNTY WATER AND SEWER AUTHORITY

BOARD OF DIRECTORS’ – MEETING PROCEDURES


GENERAL PROCEDURES


It is the goal of the Authority’s Board of Directors to run its meetings in a professional manner.  During all meetings, cell phones, pagers, and other electronic devices should be silenced.  Authority meetings are not an appropriate forum for any campaigning or political speeches.  No solicitation is allowed.  If you have a product or service that you wish to try to sell to the Authority, you should contact the Authority’s Purchasing Department during normal business hours.

The Authority’s Board of Directors cares about our customers and welcomes public comments.  As a matter of mutual courtesy, there are a few simple rules that the Board of Directors has established, which are outlined below.


 BOARD MEETINGS


The Board of Directors meets on the second and fourth Tuesdays of each month at 5:30p.m. for regularly scheduled board meetings, where the Board approves resolutions that have been previously presented to the Board of Directors and discussed by the Board during a monthly work session.

  1.  It is the policy of the Board to take public comments on agenda items at the beginning of board meetings and public comments on non-agenda items at the conclusion of board meetings.  Thank you for your patience as the Board endeavors to efficiently conduct the Authority’s business.
  1.  In order to be heard, customers must sign in before the meeting begins.  Any materials to be distributed to the Board must be submitted to the Communications Coordinator or other Authority representative at the time of sign-in.
  2.  Each speaker will have three (3) minutes to address the Board.  If multiple speakers are addressing an agenda or non-agenda item, there is a limit of thirty (30) minutes total per discussion item.  Only one speaker may speak at a time.  Remain calm and professional.  This is not a debate.  This is not a question-and-answer format.
  3. If you have appeared before the Board before, you are not allowed to present the same information again.  You may present new information or make brief comments or clarifying statements regarding information that has been previously presented.
  1.  For agenda item comments – The Chairman will call for comments on each agenda item at the beginning of the meeting.  Please be courteous and orderly when you approach the podium.  Please state your name and address slowly and clearly.  Identify whether you support or oppose that item.
  1.  For non-agenda item comments – At the conclusion of the resolutions, the Chairman will call for public comments on non-agenda items.  This is your chance to present information to the Board and to the staff so that the Authority can understand your issue.  Try to focus on the facts.  Understand that no action will be taken at the meeting.

WORK SESSIONS


The Board of Directors meets on the last Monday of each month at 5:30p.m. for a work session, where agenda items are presented to the Board of Directors along with information relevant to the decision-making process for discussion.  No official action is taken at a work session.  Official action on items discussed at a work session is generally taken at a regularly scheduled Board meeting the following month or thereafter, depending on the dictates of the subject matter.

  1.  Public comments will be the first order of business.  In order to be heard, customers must sign in before the meeting begins.  Any materials to be distributed to the Board must be submitted to the Communications Coordinator or other Authority representative at the time of sign-in.  The Board will hear from its customers in the order of sign in.
  1.  When you come to the podium, please state your name and address slowly and clearly for the Board.  Also, please identify whether you are here for a specific agenda item or some other issue.  If you are here for an agenda item, please identify whether you support or oppose that item.
  1.  Each speaker will have three (3) minutes to address the Board.  If multiple speakers are addressing an agenda or non agenda discussion item, there is a limit of (30) minutes total per discussion item.  Only one speaker may speak at a time.
  2. Remain calm and professional.  This is not a debate.  This is not a question-and-answer format.  This is your chance to present information to the Board and to the staff so that the Authority can understand your issue.  Try to focus on the facts.  Understand that no action will be taken at the meeting.
  1.  If you have appeared before the Board before, you are not allowed to present the same information again.  You may present new information or make brief comments or clarifying statements regarding information that has been previously presented.